Administrative Assistant - Hybrid Role in Warsaw
Are you an organised, detail-oriented professional looking to make a real impact in the healthcare sector? We're on the lookout for a proactive Administrative Assistant to join our team in Warsaw! In this role, you'll provide essential support to patients and healthcare providers, ensuring smooth administrative processes and contributing to life-saving medical solutions.
Why Join Us?
Make a Difference: Be part of a team that supports patients with innovative healthcare technology.
Dynamic Environment: Work in a fast-paced, rewarding setting where no two days are the same.
Hybrid Work Model: Enjoy the flexibility of working both from home and in our Warsaw office (2-3 days per week).
Growth Opportunities: Expand your skills and develop your career within a supportive and forward-thinking team.
What You'll Be Doing
Database Management: Maintain and update patient records, ensuring accuracy and compliance with data protection regulations.
Correspondence Handling: Manage incoming mail, emails, and courier shipments, distributing them efficiently.
Invoicing & Payments: Assist in preparing and issuing invoices, tracking payments, and sending reminders.
Logistics Coordination: Oversee device dispatches and returns in collaboration with our logistics partners.
Customer & Technical Support: Respond to patient inquiries, assist with troubleshooting, and provide excellent service over phone and email.
General Administrative Duties: Support daily operations and assist with additional tasks as needed.
What We're Looking For
A degree in business administration or related field.
Fluent Polish speaker with a good command of English.
Proficiency in MS Office (especially Excel) and experience working with ERP or CRM systems.
At least 3 years of experience in a similar administrative or sales support role.
Experience in the healthcare sector or with tender management is a plus.
Strong organisational skills, attention to detail, and the ability to multitask.
A proactive, team-oriented mindset with excellent interpersonal skills.
Empathy and patience when dealing with patients from various backgrounds.
Location & Work Setup
๐ Warsaw-based hybrid role - work from home with 2-3 days per week in our modern office in Bysลawska 82, Warsaw.
If you're ready to be part of a company that truly makes a difference in people's lives, apply today! ๐
